Solution: monthly HR administration
Hand off every month’s changes, hires and leavers — reliably.
Address and bank account changes, new hires and leavers: collect and check everything payroll needs on a monthly checklist, then hand it to payroll staff or your labour and social security attorney (sharoushi) as CSV.
Common monthly challenges
- Change notices arrive everywhere
- Address and bank account changes come in by email, chat and paper, and have to be gathered every month.
- Worry about missed payroll updates
- It is hard to confirm that commuting changes, hires and leavers are all in before the payroll cut-off.
- Rebuilding the handoff sheet
- The list for payroll staff or the sharoushi is rebuilt in a spreadsheet every month.
How monthly HR works in Kiriwake
Create a checklist for each month and work through these steps.
- 1
Open this month’s checklist
AvailableCreate the checklist for the month and confirm the handoff deadline.
- 2
Receive change requests
AvailableAddress, name, bank account, commute and contact changes are entered by staff or submitted by employees from the portal.
- 3
Review and approve
AvailableCheck each request, then approve it or send it back. Decisions are kept in the history.
- 4
Confirm hires and leavers
AvailableSee the employees joining and leaving that month in one list.
- 5
Export the handoff CSV
AvailableExport approved changes and joiners and leavers as CSV for payroll staff or your sharoushi. The monthly attendance CSV can be exported from the attendance screens.
"Setup required" features need a connected AI provider and must be enabled by your organisation admin. "Planned" features have not been started yet and cannot be used.
What you check each month
Everything you want to confirm before payroll, gathered in one place for each month.
Change requests you can receive
- Address
- Name
- Payroll bank account
- Commuting route
- Contact details
Reviewed for each month
- Approved change requests
- New hires that month
- Leavers that month
- Handoff status and notes
What Kiriwake does / What Kiriwake does not do
What Kiriwake does
It collects and checks the information, then hands it to the people who run payroll.
- Monthly checklists and handoff deadlinesAvailable
- Change requests entered by staff or submitted from the employee portalAvailable
- Review, return and approve requests, with historyAvailable
- The month’s new hires and leaversAvailable
- CSV export for payroll staff or your sharoushiAvailable
- Email remindersPlanned
What Kiriwake does not do
These stay with your payroll system, or with the professionals you work with.
- Payroll calculation
- Payslips
- Calculating wages or overtime premiums from attendance hours
- Social and labour insurance procedures or electronic filings
Kiriwake collects and checks the information these tasks need, and hands it off as CSV.
Solutions
- 01OnboardingCreate an onboarding case from a template and collect documents through the employee portal. Check for missing or inconsistent items and record the approval.
- 03Year-end adjustmentEmployees answer questions instead of filling in forms and upload their certificates. HR reviews, requests corrections, approves and exports CSV for payroll software.
Make the monthly handoff one simple flow.
Tell us how information reaches payroll today and we will show you where Kiriwake can help.