Employee lifecycle management for Japan, powered by AI
From hiring to onboarding and HR administration —all in one place.
Publish jobs and track candidates, schedule interviews and send offers, then collect onboarding documents, manage attendance and leave, process expense claims and calculate the year-end adjustment, all on one employee directory. Candidates and employees can work in Japanese, English or Vietnamese.
AI does the groundwork. Your team reviews and approves.
Core features
Everyday HR work on one employee directory.
- Available
Recruitment
Publish job pages, track candidates, schedule interviews and send offers. The person you hire becomes an employee without retyping.
- Available
Employees and onboarding
An employee directory, plus collecting, checking and approving onboarding documents. AI checks documents such as residence cards first.
- Available
Monthly HR
Track address and bank account changes, joiners and leavers on a checklist, and hand them to payroll or your labour consultant as CSV.
- Available
Attendance and leave
Clock-ins, correction requests, leave requests and balances, through to the monthly close.
- Available
Expense claims
From claims and approval to CSV exports for bookkeeping and bank transfers.
- Partially available
Year-end adjustment
From collecting and checking declarations and documents to calculating the annual tax and creating withholding slip PDFs.
- Available
Data Converter
Convert CSV and Excel files into the format another system needs. Files are processed in your browser and never sent to our servers.
How it works
Collect, check, hand off.
Onboarding, monthly HR and year-end adjustment all follow the same flow.
- 1
Collect
Employees submit documents, declarations and change requests from their phones, with guidance in Japanese, English or Vietnamese.
- 2
Check
Automatic checks flag missing or inconsistent items; your team reviews, returns or approves. Actions are logged.
- 3
Hand off
Export the checked data as CSV for your payroll software, labour consultant or tax accountant.
Kiriwake does not run monthly payroll or payslips, and does not file with government offices. Use it alongside your payroll software and advisers.
Security
Security is built into the foundation.
Kiriwake is designed to protect sensitive HR information through data protection, access controls, and organizational isolation.
- Data encryption
- Connections use HTTPS. Personal data is encrypted field by field before it is stored, and the encryption keys are managed in AWS Key Management Service, separately from the database.
- Access control
- What people can do and see depends on their role. Managers decide only their reports' requests, and nobody can approve their own request.
- Isolation between organizations
- Data is separated by organization; no organization can access another's data. Automated tests check this as well.
- Account protection
- Email verification and two-step verification are mandatory. Sessions end automatically after a period of inactivity.
Our security practices are informed by internationally recognized frameworks, including ISO/IEC 27001 (we do not hold an ISO/IEC 27001 certification).
Start with one process.
We will review how your HR administration works today and show you where Kiriwake can help.